20/week Coaching & Mentorship/ Residential Living

 

 

 

 

Program Overview

 

 

Objective: By the end of 20 weeks, you’ll have a fully functional, legally compliant, financially sound, and fundable Sponsored Residential Living program in Virginia, complete with operational policies, referral pipelines, partnerships, and a measurable impact framework suitable for funders or sponsors.

 

Structure:

 

• Weekly sessions (90 minutes): deep-dives, instruction, mentorship.
• Optional “office hours” or small-group clinics (45 minutes) for questions.
• Asynchronous feedback on your deliverables (within ~72 hours).
• Private chat channel for Q&A.

 

 

 

 

 

Week-by-Week Breakdown

 

 

 

Weeks 1–4: Foundation & Compliance

 

 

Week 1 – Vision, Model & Legal Alignment

 

• Clarify “Sponsored Residential Living” vs. other models (transitional, recovery, licensed care).
• Map Virginia’s legal thresholds: unlicensed vs. licensed (DBHDS behavioral health, DSS/OLC assisted living, child-placing authority if minors).
• Zoning & occupancy basics—how many unrelated adults, how to classify under local ordinance, HOA involvement.
• Deliverable: Defined service model + target demographic.

 

 

Week 2 – Entity Formation & Risk Management

 

• Virginia LLC formation steps, creating operating agreements, registering for taxes.
• Insurance requirements: general liability, landlord coverage, professional liability (if partnering with clinicians), plus safety standards (fires, egress, extinguishers).
• Deliverable: Entity registered + insurance quotes requested.

 

 

Week 3 – Property & Zoning Approval

 

• Strategies for using your own home vs. acquiring property.
• Engage with zoning officials: how to describe your venture (single housekeeping unit, not a “home” or “boarding house”), permit pathways if needed.
• Deliverable: Property plan + zoning verification plan.

 

 

Week 4 – Resident Handbook & Service Scope

 

• Define unlicensed supportive services: life-skills coaching, job support, benefit navigation, peer support via partners.
• Draft house rules, resident handbook, grievance procedures, ADA accommodation process.
• Deliverable: Draft Resident Handbook & rules.

 

 

 

 

 

Weeks 5–8: Population Strategy & Financial Design

 

 

Week 5 – Target Population Pathways

 

• Customize pathways for specific residents:
  
• Veterans (SSVF, HUD-VASH, VA referral networks).
• Returning citizens (coordinating with VADOC, reentry councils).
• People in recovery (CSBs, peer support orgs, potential VARR certification).
• Individuals with developmental disabilities (DD community support linkages).
• Deliverable: Intake criteria + referral scripting.

 

 

Week 6 – Revenue & Payer Mix

 

• Establish fee structures: self-pay, sponsorship models, stipended placements.
• Understand what doesn’t apply (e.g., Auxiliary Grants are for licensed ALFs, not unlicensed sponsors).
• Design financial policies—security deposits, payment contracts, reserves.
• Deliverable: Fee schedule + revenue strategy.

 

 

Week 7 – Pro Forma & Budgeting

 

• Build 24-month financial forecast (occupancy ramp, expenses, margin targets).
• Identify break-even point, establish reserves, set deposit/move-in protocols.
• Deliverable: Pro forma + executive summary sheet for funders.

 

 

Week 8 – Legal Docs for Intake

 

• Create legal forms: resident application, eligibility screening (with nondiscriminatory policies), agreement, permissions, payment agreements, move-in/out checklists.
• Deliverable: Completed intake documents ready for deployment.

 

 

 

 

 

Weeks 9–12: Operational Playbook

 

 

Week 9 – Daily Operations & SOPs

 

• Design task schedules, chore charts, curfews/pass policy, visitor guidelines, room checks, self-administered medication protocols, transport coordination.
• Deliverable: Operations Manual (SOP binder) + sample duty roster.

 

 

Week 10 – Safety & Incident Protocols

 

• Prepare safety plans: fire evacuation map, drill schedule, incident reporting forms, critical notifications.
• Include diversion partners (CSB crisis hotlines, non-emergency police).
• Deliverable: Safety plan posted; first drill scheduled.

 

 

Week 11 – Staffing & Partnership Development

 

• Define roles (House Manager, Case Coordinator, etc.) and decide on hiring status (employee vs contract).
• Draft job descriptions, interview process.
• Outline MOUs with local health, peer, or employment organizations.
• Deliverable: Staffing outline + at least 2 drafted MOUs.

 

 

Week 12 – Referral & Placement Networks

 

• Dive into Virginia’s Continuum of Care (CoC), HMIS participation as partner.
• Create outreach tools: one-pager, referral scripts, capability statements.
• Deliverable: Initiate 15 contacts; set 3 meetings with referral sources.

 

 

 

 

 

Weeks 13–16: Visibility, Compliance & Reliability

 

 

Week 13 – Online Presence & Trust-Building

 

• Set up an online presence: website with eligibility info, Google Business Profile, image assets.
• Add referral forms, define a reviews policy.
• Deliverable: Live website + verified GBP + visual assets.

 

 

Week 14 – Regulatory Boundaries

 

• Clarify when services cross into licensed territory:
  
• DBHDS behavioral health license (e.g. outpatient counseling).
• Assisted living (DSS/OLC) if ALF-level care provided.
• Optional VARR (Virginia Alliance for Recovery Residences) certification.
• Deliverable: Compliance decision document and next steps.

 

 

Week 15 – Data Tracking & Outcome Metrics

 

• Develop resident goals tracking, progress templates, daily logs.
• Identify success metrics (housing stability, employment, benefits achieved).
• Deliverable: Data collection templates + reporting framework.

 

 

Week 16 – Quality Improvement & Feedback Loops

 

• System for resident satisfaction, stakeholder feedback (referral partners).
• Schedule evaluation cycles and improvement planning.
• Deliverable: QI plan (with data online as appropriate).

 

 

 

 

 

Weeks 17–20: Pilot, Scale & Sustain

 

 

Week 17 – Pilot Readiness & Mock Opening

 

• Do a simulated intake, resident orientation, handbook walkthrough, first-day procedures.
• Identify and resolve any operational friction.
• Deliverable: Pilot run completed; list of adjustments.

 

 

Week 18 – Launch & Monitoring

 

• Admit first residents (or hold rehearsed “soft open”), monitor operational flow, financials, safety.
• Collect initial feedback.
• Deliverable: Launch summary; first-week operational audit.

 

 

Week 19 – Fundraising & Funding Strategy

 

• Identify grant opportunities (SSVF, local foundations), sponsorships, CoC funding.
• Refine pitch deck and financial ask.
• Deliverable: Draft grant application + sponsor pitch materials.

 

 

Week 20 – Program Review & Scale Planning

 

• Conduct comprehensive program review (KPIs, financials, operations, referrals).
• Map scale options: replicating in another home, becoming a certified network, partnership expansion.
• Deliverable: Scale & sustain strategy + 90-day action plan.

 

 

 

 

 

Summing It Up

 

 

By Week 20, you’ll have:

 

• A legally sound organizational and operational foundation.
• Written resident materials and SOPs.
• A financial model with clear funding strategy.
• Active referral pipelines and a functional website.
• A launch-ready pilot with safety, compliance, and quality systems.
• A formal data collection and improvement loop.
• A 90-day growth or scale plan post-launch